How to Conduct Effective Virtual Board Meetings

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Virtual board meetings are an excellent tool for non-profit organizations to increase the efficiency, effectiveness and engagement of board members who are unable to attend in person. Similar to a successful in-person meeting, a successful virtual session requires planning and training. This article will give some tips and tricks that will help non-profit organizations run their virtual meetings with ease.

The best way to ensure effective virtual meetings is to start with a clear and dynamic agenda that keeps the meeting’s discussions focused and on the right track. It is also an excellent idea to set deadlines for every item on the agenda, since this can help keep discussions short and on-track.

Another option to consider is using videoconferencing software for virtual meetings as often as is feasible. Research shows that people are more engaged in online conversations if they can see each other, and this could help in fostering stronger connections. It also makes people more aware of nonverbal signals such as disapproval, boredom or irritability.

When conducting virtual meetings, it’s crucial to establish clear guidelines on camera and mute usage. It’s courteous, for instance to shut off the microphone when a person is speaking to minimize background noise. It’s also helpful to remind the participants to raise their hands in case they have remarks or questions and wait until they are they are asked.

It’s also crucial to have a back-up plan in case of any technical problems that could arise during a meeting. This could include the presence of a designated person to assist with these issues, as well as having an outline of the procedure that attendees are required to follow when they have to leave the meeting.